Job Summary
Provide highly responsible and skilled administrative support to the Pancreatic Research Initiative at the University of Michigan.
Mission Statement
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Responsibilities*
- Exercise initiative, independent judgment, diplomacy, a service-oriented attitude, and follow-through in providing general administrative support; including excellent attention to detail, the ability to prioritize and meet deadlines in a timely fashion.
- Screen, prioritize, and route all written, electronic correspondence, telephone calls, and verbal requests responding and/or acting on behalf of faculty as appropriate.
- Work in conjunction with the Directors of the Pancreatic Research Initiative to facilitate research meetings.
- Maintain faculty calendars, interviews, and other appointments/engagements as directed.
- Support and prepare research documentation (MTAs, IRBs, etc,.)
- Maintain content on the Pancreatic Cancer specific website and other content development projects as designated.
- Execute complex travel arrangements for faculty using Concur
- Procure goods/services using UM Purchasing Card; reconcile P-Card statements using M-Pathways.
- Track monthly expenditures including spending on research accounts in Concur and Wolverine Access.
- Reconcile Statement of Activity for CME and other project/grants and accounts as assigned.
- Utilize discretion and appropriate judgment regarding sensitive and/or confidential matters.
- Perform other duties as assigned
Required Qualifications*
- Bachelors Degree and 2-4 years of relevant experience.
- Must have exceptional written and verbal interpersonal communication skills.
- Demonstrated experience delivering excellent customer service.
- Strong organizational skills and the ability to successfully complete multiple tasks within established and changing deadlines is required.
- Must be able to work independently with minimal supervision and as part of a dedicated team.
- Ideal candidate will have experience working in a team-oriented atmosphere and can manage a fast-paced work environment with the ability to promote professional relationships within a team environment.
- Attention to detail is essential.
- Must be proficient in use of PC and software including Microsoft Word, Excel, PowerPoint, Acrobat and Acrobat Reader.
Desired Qualifications*
- Experience with MiChart, Concur, and Wolverine Access
Modes of Work
Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.
Background Screening
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.
Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.
U-M EEO/AA Statement
The University of Michigan is an equal opportunity/affirmative action employer.
