Job Summary

Provide clinic operational support to a complex multiple physicians' practice in an adult ambulatory care setting to the Surgery 2nd floor TC Clinics. Participate in a rotation of all jobs including check-in, check-out for Surgery and Urology, cash collection, and cash reconciliation. In addition to Surgery and Urology, the employee will be cross trained in the clerical duties of the Orthopedic Surgery. Jobs include direct public contact, detailed complex patient scheduling via the Cadence scheduling system, coordination and scheduling of outside referrals and diagnostic testing, cash collection via Cadence/EPIC. The position includes the responsibility of verifying accurate insurance, guarantor, primary care and referring physician information. Individual is responsible for verification and updating accurate patient demographic information. All verification and updating duties must be performed real time, during the patient visit either directly by the Patient Services Associate or via assistance from the Registration Department. Individual must maintain an excellent rapport in person or via the telephone with patients, faculty, and staff, within a team setting.

Responsibilities*

Schedule new and return patient visits determining appropriate clinic provider based on specified standards.
Schedule clinic visits, diagnostic services and ambulatory procedures for patients.
Collect cash and credit card payments from patients using established guidelines and provide receipt of payment.
Determine the existence of previous registration and obtain, verify and update insurance, financial and demographic information with the patient.
Reconcile clinic cash collections daily according to specified clinic standards.
Perform telephone triage and distribute for action; document according to specified clinic standards.
Confirm, notify and remind patients of appointment and/or changes.
Inform patients of necessary preparations prior to visit or test in accordance with established guidelines.
Complete in basket messages for specific departments according to the rules and regulations put in place for that department.
Scanning of important medical documents into patient's chart.
Sending necessary paperwork to HIM when needed.
Scanning of discs mailed or hand delivered to clinic into Lifeimage.
Preparing clinic for the following day by adding vital information into the appointment notes for all clinic staff.
Running recall reports, preparing and sending recall letters to patients who are due for clinic appointments.
Calling and rescheduling patients due to provider clinic closures.
Assigning and giving out tablets to patients in order to complete their questionnaires prior to clinic appointment.

Required Qualifications*

High school diploma and or equivalent combination of education and experience is necessary.
Knowledge of PCs and desktop software with accurate typing speed of 40 wpm.
Basic medical terminology competency is preferred.
Demonstrates friendly, warm, articulate telephone manner with a clear, well-modulated speaking voice.
Demonstrates excellence in customer service delivery.
Demonstrates record of excellent attendance.
Strong interpersonal, communication, and leadership skills are necessary.
Ability to manage stress effectively.
Able to handle multiple responsibilities in a very busy setting.
Ability to exhibit professional and positive image when interacting with patients, faculty, and staff.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Union Affiliation

This position is included in the bargaining unit represented by the Service Employees International Union - Healthcare Michigan (SEIU), which represents bargaining unit members in all matters with respect to wages, benefits, hours, and other terms and conditions of employment.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.