Project Administrator at DLR Group in Phoenix, AZ

DLR Group is an integrated design firm with a promise to elevate the human experience through design. This fuels the work we do around the world and inspires our mission to improve the lives of our clients, our communities, and our planet. If this sparks your interest, you’re in the right place.

We have an opening for a Project Administrator. We operate within a hybrid work model, supporting flexibility between office time and work from home.
Considering this model, this role could be based in the following cities:

Phoenix, AZ
Tucson, AZ
Las Vegas, NV

Position Summary

As a Project Administrator at DLR Group, you'll play a crucial role in supporting our projects during the construction phase. You will ensure the smooth execution of standard documentation workflows, organization, and communication tasks essential for the effective functioning of our project teams.

What you will do:

Confirm and manage construction phase contractual responsibilities

Coordinate with the construction phase team, including workflows, meetings, and communication

Develop and maintain relationships with key team members and serve as the primary point of contact for documentation and workflows

Establish and maintain tracking and logging for construction documentation workflows

Manage pay applications, ensuring compliance with DLR Group’s risk management standards and processing approvals

Handle submittals, RFIs, and cost documentation, ensuring timely and accurate processing

Assist with field reports, punch lists, and closeout procedures

Required Qualifications:

5+ years of administrative experience in the AEC industry

High School Diploma or equivalent

Knowledge of A/E construction phase processes and contractual responsibilities

Proficiency in task organization, completion tracking, and prioritization

Excellent written and spoken communication skills

Preferred Qualifications:

Experience with Microsoft Suite, including Outlook, Word, Excel, and PowerPoint

Familiarity with Microsoft Project, Bluebeam, Vantagepoint, Newforma, Procore, and AIA Contract Document software

DLR Group is an integrated design firm delivering architecture, engineering, interiors, planning, and building optimization for new builds, renovations, and adaptive reuse projects.

We are 100% employee-owned: every employee is literally invested in our clients’ success. At the core of our firm are interdisciplinary teams engaged in every step of project lifecycles. Our teams champion true collaboration, open information sharing, shared risk and reward, value-based decision making, and proficient use of technology to deliver exceptional design. We are pursuing the goals of the 2030 Challenge, the ME2040, and the SE2050, and are an initial signatory of the China Accord and the AIA 2030 Commitment.

Through our values – commitment, creativity, environmental stewardship, fun, integrity, ownership, sharing, teamwork – we elevate the human experience through design, together.

We are proud to be an Equal Opportunity/Affirmative Action/M/F/Veteran/Disabled employer.