Property Assistant at Lincoln Property Company in Philadelphia, PA

Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.

Our Property Assistant is responsible for meeting the needs of the Property Management team. This individual will maintain a high level of professionalism in addressing and coordinating property management issues including response to, and resolution of Property Manager, client, and tenant requests or concerns.

Responsibilities:

Act as the first point of contact for tenants and vendors who enter the Management office; escalate issues as needed

Update and maintain property contact lists and emergency information for property

Coordinate, schedule, and assist with deliveries to and from the dock area

Promote and foster positive relationships with tenants, owners, and staff

Ensure that invoices are processed properly by coding for property manager approval, recording/maintaining invoice tracking spreadsheet, and submitting for payment

Maintain property work order system in the CMMS system, including on-demand and scheduled work order input & dispatching, closing, time tracking, and general reporting

Create, submit, distribute, and track vendor contracts

Maintain Property files (electronically as well as hard copies on-site)

Maintain all Vendor Certificates of Insurance, W-9s, and any additional forms necessary for Contractors

Conduct property inspections and reports to ensure quality assurance and efficient customer service

Assist in reviewing and compiling monthly and quarterly reports for client and property management team

Provide full administrative support including phone support, typing, reports, filing, and distribution of correspondence.

Coordinate and assist with meetings/special events held at the property as requested.

Assist in keeping the Client’s Policies and Procedures updated and current

Order office and kitchen supplies as needed

Handle other duties as assigned

Desired Competency, Experience and Skills:

Four-year degree and 2+ years of related experience; or the equivalent combination of education and related experience

Real Estate experience a strong plus

Familiarity with commercial real estate documents and the work order process

Proficiency in Word, Excel, Power Point, Adobe Acrobat/PDF, and Outlook

Strong interpersonal skills; ability to maintain professionalism in a sensitive environment

Excellent verbal/written communications skills

Strong organizational skills; detail oriented

Proven record of providing excellent internal and external customer service

This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

About Lincoln Property Company

Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe. Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 510 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 150 million square feet of development since its inception in 1965 and has another $20 billion currently under construction or in the pipeline. For more information, visit: www.lpc.com.

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with Lincoln Property Company's privacy policy.