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Policy, Planning, and Development Manager 2 – Urban Mobility Office Business Operations Manager
Oregon Department of Transportation
Operations – Urban Mobility Office
Portland

The role:

Our Urban Mobility Office is recruiting for a business operations manager! In this key leadership role, you will prepare, monitor and administer the project controls for our multi-billion investment-based Urban Mobility Strategy and indirect office budget of approximately $2.5 million. You will lead a team of executive support specialists and project controls and contract management staff and establish business standards and practices for all programs within our office. Apply today!

We encourage people from all backgrounds to apply for our positions. We hope you’ll join us on our path to increasing diversity, equity, inclusion and belonging through our values, commitments, strategies and actions.

Before applying, visit our applicant information website to learn more about our process. If you are a current State of Oregon employee, you must apply through your employee Workday profile.

A day in the life:

• Direct budget planning efforts by establishing expectations and directing budget preparation.

• Monitor budget expenditures, analyze implication of program submittals, and provide oversight in the allocation of budget.

• Provide strategic planning and oversight of the Statewide Transportation Improvement Program (STIP) development process and monitor and oversee the STIP amendment process.

• Lead, direct, supervise, manage and evaluate our office’s programming staff and program for STIP.

• Coordinate our response to internal and external audits.

• Manage and lead the Administrative and Business Operations Section, including evaluating workload, conducting annual performance appraisals, training and developing staff, and coordinating resources to meet business needs.

• Manage the Contracts and Agreements Unit and oversee our contract administration process by developing, and implementing policies, procedures and program priorities aligned with agency goals and objectives.

• Manage and oversee all of our office’s intergovernmental agreements (IGAs) programs, processes and delivery.

• Serve as an advisor working with senior and executive leadership to develop strategic short and long-range planning efforts.

• Oversee our public records requests and lead and advise our office on records management related to projects/programs.

• Work in an office environment with hybrid work options available and occasional travel required.

• To request a copy of the position description, which includes all duties and working conditions, please email ODOTRecruitment@odot.oregon.gov.

What’s in it for you:

• Work/life balance, 11 paid holidays a year, flexible work schedules, paid leave and so much more. Learn more about working at the Oregon Department of Transportation and the benefits we offer.

• Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment, we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed, accurate and reflect your skills, experience (paid and unpaid) and education as they relate to the position when applying.

• The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible, the salary range will increase by 6.95%.

• Public Service Loan Forgiveness opportunity!

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Minimum qualifications:

Six years of supervision, management, or progressively related experience;

OR

Three years of related experience and a bachelor's degree in a related field.

Special qualifications:

Driving is an essential function of this position. You must have a valid driver license and an acceptable driving record. We will conduct pre-employment driving records checks on our final candidate(s). Your license does not have to be issued in Oregon to be considered.

What we’d like to see:

If you have these attributes, let us know in your application materials! It's how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills, experience, education and alignment with ODOT values to help us decide who will move forward.

• Extensive effective communication and interpersonal skills, and a demonstrated commitment to creating a culture of diversity, equity, inclusion and belonging.

• Experience developing, managing and estimating budgets of business operations programs.

• Experience in researching properties, acquiring leases, and administering lease agreements on behalf of the owner for commercial building use, or sale/transfer of public land and air rights.

• Experience and skill in providing easy-to-use reports/dashboards that monitor project/program financial performance (i.e. budgeting, forecasting) for business operations.

How to apply:

• Complete the following required steps:

  • Fill out the application or attach a resume. Please contact the recruiter under the ‘Need help?’ section if you have any questions about how to fill out the experience fields or to attach a document. Your submitted experience fields or attached resume must include dates (MM/YYYY) for each employer.

  • Attach a cover letter. Your cover letter should clearly demonstrate how your experience and training relates to the qualities that you have under the “what we’d like to see” section above.

    • Your cover letter must be limited to no more than two (2) pages.

    • Please address your cover letter to Mandy Putney, Urban Mobility Office Strategic Initiatives Director.

    • Generic cover letters that do not address the qualities that you have under the “what we’d like to see” section may receive lower scores than those that addressed the desired qualities.

    • You must upload your cover letter in the ‘Resume/Cover Letter’ section of the application.

  • Complete questionnaire. Answer the checkbox-style questions before submitting your application.

• After you submit your application, please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are a current State of Oregon employee, the tasks will come to your Workday inbox.

• If you are a veteran, you may receive preference. The task to upload your documents will be available after you submit your application. For privacy reasons, please do not attach your military service document(s) to your application or combine it with any other required document attachments.

Need help?

• For questions, call 971-273-8687 or email ODOTRecruitmentEM@odot.oregon.gov.

Additional information:

• We do not offer visa sponsorship. If you are hired, you will be required to fill out the US Department of Homeland Security’s I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer, and we are unable to proceed if E-Verify participation is required [e.g., STEM Optional Practical Training (OPT) Extension]. We are also unable to proceed with Curricular Practical Training (CPT) program requests.

• We may use this recruitment to fill multiple or future vacancies.

• We will conduct name-based criminal background checks on final candidates, including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license, LEDS (Law Enforcement Data System), and/or education verification as required for the position.

• You will become part of the state's management team.

ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, religion, color, sex, age, national origin, disability, sexual orientation or any other class protected by state or federal laws in admission or access to our programs, services, activities, hiring, and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions, concerns, or complaints regarding EEO/AA/ADA, contact 1-877-336-6368 (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at 503-986-3700. Oregon Relay Service can be reached by calling 7-1-1.

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