Senior Administrative Coordinator, Cell Therapy Development and Operations
Location: Gaithersburg, MD
Introduction to role:
At AstraZeneca, we put patients first and strive to meet their unmet needs worldwide. Working here means being entrepreneurial, thinking big, and working together to make the impossible a reality. If you are swift to action, confident to lead, willing to collaborate, and curious about what science can do, then you're our kind of person.
As Senior Administrative Coordinator, you will report directly to the Vice President, Head of Cell Therapy Development and Operations (CTDO), who reports directly to Pam Cheng within SET (Senior Executive Team). You will provide comprehensive, high-quality support while planning time and prioritizing workloads to ensure that the VP carries out their role efficiently and effectively, making the best use of their time. You will develop your understanding of the CTDO VP's contribution to the delivery of business objectives, as well as those of each business group within AstraZeneca's global operations.
Accountabilities:
The Senior Admin Coordinator will screen and respond with discretion to often highly confidential and sensitive requests and inquiries, and answer or redirect routine internal and external communications. You will also be responsible for maintaining accuracy of a complex calendar, managing appointments and schedules, and making intricate and frequently changing global travel arrangements. Additionally, you will coordinate internal and external meetings/conferences to ensure they run smoothly, including scheduling meeting times, making travel arrangements for attendees, and attending those meetings as required.
In this role, you will draw on your experience, insight, and judgment to assess complex, ambiguous, and often high-impact challenges, and recommend solutions that support decision-making within operational guidelines. Acting proactively and reactively, you will ensure the VP is updated and briefed on emerging issues. Combining flexibility with on-time delivery in a dynamic working environment, you will ensure the highest standards of accuracy, efficiency, and presentation are achieved.
Often, you will be expected to organize and plan interactions with executive leaders, including leading up to key scientific conferences, town halls, and executive/governance meetings. You will ensure the VP has ready access to meeting agendas and relevant materials well ahead of key meetings. You will aid and assist the CTDO senior leaders with their needs as appropriate.
- Support, and where required lead, confidential, sensitive administrative projects by providing a professional, efficient administrative service.
- Mentor and informally assist with coordinating across the CTDO Administration Team and temps, role modeling the highest personal and professional standards while providing focus and encouraging collaboration.
- Prep, manage, look ahead of VP Agenda, calendar and work plan; coordinate internal and external communications including social media posts, reports, and other correspondence as well as supporting the VP's prep for LT, governance, townhalls, site visits, and other functional meetings.
- Arrange end-to-end multi-location domestic and international travel and manage the submission of the associated expenses. Prepare travel plans and reservations with careful attention to detail regarding travel times, airport connections, hotel bookings, travel to and from airports/hotels/meeting locations. Ensure that travel itineraries are clear and readily accessible throughout the journey and made available to relevant collaborators at the destination location.
- Provide operational support to CTDO BPO with travel tracking, managing CTDO SharePoint Online pages and MS Teams channels, and arranging logistics for CTDO departmental events such as town halls.
- Ability to work primarily on-site is a critical requirement.
Essential Skills/Experience:
- 5-7 years' experience as a Senior PA/Executive Assistant supporting Directors, VPs, MDs or C-suite individuals in a complex international organization
- High School Diploma or equivalent required; two-year Associate Degree or higher preferred
- Excellent secretarial skills and the ability to exercise sound judgment whilst proactively, efficiently, and accurately managing a demanding workload
- Exceptional planning and organizing skills with a strong sense of urgency balanced by good judgment of priorities
- Ability to handle sensitive information in a confidential manner
- Collaborative with excellent interpersonal and communication skills
- Confident communicating at all levels internally and externally whilst exercising discretion, tact, and diplomacy
- Ability to identify and use appropriate systems and procedures to achieve results
- An understanding of how the CTDO function relates to others within the organization and how to work effectively to achieve business objectives
- Flexible, proactive, and motivated to accommodate all duties and exceed expectations
- Excellent knowledge of MS Office, Outlook, Calendar, PowerPoint, and web-based systems including other industry applications e.g., Workday, SharePoint, BOX
The annual base pay (or hourly rate of compensation) for this position ranges from $30.38/hr to $45.58. Hourly and salaried non-exempt employees will also be paid overtime pay when working qualifying overtime hours. Base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. In addition, our positions offer a short-term incentive bonus opportunity; eligibility to participate in our equity-based long-term incentive program (salaried roles), to receive a retirement contribution (hourly roles), and commission payment eligibility (sales roles). Benefits offered included a qualified retirement program [401(k) plan]; paid vacation and holidays; paid leaves; and, health benefits including medical, prescription drug, dental, and vision coverage in accordance with the terms and conditions of the applicable plans. Additional details of participation in these benefit plans will be provided if an employee receives an offer of employment. If hired, employee will be in an "at-will position" and the Company reserves the right to modify base pay (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.
When we put unexpected teams in the same room, we unleash bold thinking with the power to inspire life-changing medicines. In-person working gives us the platform we need to connect, work at pace and challenge perceptions. That's why we work on average a minimum of three days per week from the office. But that doesn't mean we're not flexible. We balance the expectation of being in the office while respecting individual flexibility. Join us in our unique and ambitious world.
AstraZeneca offers an environment where you can face exciting new challenges every day with support from others. We pioneer new approaches across our sites empowering our teams to foster a Lean mindset. Every change we make is aimed at delivering better outcomes for our patients. Adaptable and agile in our approach, we value diverse expertise from our teams ensuring everyone's voice is heard. Our commitment extends beyond roles offering opportunities for growth in a stable company dedicated to eliminating emissions from operations by 2025.
Ready to make an impact? Apply now!
Date Posted
04-Nov-2024Closing Date
Our mission is to build an inclusive and equitable environment. We want people to feel they belong at AstraZeneca and Alexion, starting with our recruitment process. We welcome and consider applications from all qualified candidates, regardless of characteristics. We offer reasonable adjustments/accommodations to help all candidates to perform at their best. If you have a need for any adjustments/accommodations, please complete the section in the application form.AstraZeneca requires all US employees to be fully vaccinated for COVID-19 but will consider requests for reasonable accommodations as required by applicable law.