Job Description
The successful candidate should be adept in technology, able to anticipate needs, and flexible and adaptable. The City seeks a proactive individual with a strong work ethic. The ideal candidate must possess superb organizational skills, the ability to multi-task in a fast-paced environment, and excellent communication skills.
Competitive candidates should have the following attributes:
- Ability to develop and maintain productive professional relationships with staff, City officials, and others.
- Ability to provide excellent customer service adhering to the City's CARES standards.
- Ability to hold and maintain the integrity of confidential or potentially compromising information handled in the City Manager's Office and exercise a reasonable degree of care to prevent disclosure to others.
- Ability to work independently, accurately perform, and pay attention to details, including managing competing priorities.
Typical tasks include: - Receives, logs, and tracks Freedom of Information Act (FOIA) and public records requests within required deadlines.
- Communicates with FOIA requesters and City departments to clarify requests, and to coordinate gathering, reviewing, and redacting responsive records.
- Serves as the primary back-up to the Records/FOIA Analyst.
- Manages FOIA payments to include entering payments into the FOIA management system and following up on outstanding FOIA invoices.
- Maintains project trackers, timelines, and task lists to ensure progress of process improvement projects and Strategic Plan initiatives.
- Coordinates logistics for process improvement training program.
- Assists with gathering data regarding Strategic Plan updates.
- Develops status reports and visual summaries of project data and performance metrics.
- Provides administrative support to an assigned Assistant to the City Manager.
- Provides administrative support to all members of the executive leadership team as needed.
The successful candidate should be adept in technology, able to anticipate needs, and flexible and adaptable. The City seeks a proactive individual with a strong work ethic. The ideal candidate must possess superb organizational skills, the ability to multi-task in a fast-paced environment, and excellent communication skills.
Competitive candidates should have the following attributes:
- Ability to develop and maintain productive professional relationships with staff, City officials, and others.
- Ability to provide excellent customer service adhering to the City's CARES standards.
- Ability to hold and maintain the integrity of confidential or potentially compromising information handled in the City Manager's Office and exercise a reasonable degree of care to prevent disclosure to others.
- Ability to work independently, accurately perform, and pay attention to details, including managing competing priorities.
Typical tasks include: - Receives, logs, and tracks Freedom of Information Act (FOIA) and public records requests within required deadlines.
- Communicates with FOIA requesters and City departments to clarify requests, and to coordinate gathering, reviewing, and redacting responsive records.
- Serves as the primary back-up to the Records/FOIA Analyst.
- Manages FOIA payments to include entering payments into the FOIA management system and following up on outstanding FOIA invoices.
- Maintains project trackers, timelines, and task lists to ensure progress of process improvement projects and Strategic Plan initiatives.
- Coordinates logistics for process improvement training program.
- Assists with gathering data regarding Strategic Plan updates.
- Develops status reports and visual summaries of project data and performance metrics.
- Provides administrative support to an assigned Assistant to the City Manager.
- Provides administrative support to all members of the executive leadership team as needed.
About City of Chesapeake
Chesapeake, Virginia is a vibrant community that enjoys the best of two worlds, one of urban variety, culture, and excitement, and another of rural landscapes and relaxed living.
Located 20 minutes from the oceanfront, 15 minutes from downtown Norfolk, and 45 minutes from Colonial Williamsburg and the Outer Banks of North Carolina, Chesapeake is the perfect place in which to live, work, and raise a family.
Home to beautiful parks, lakes, and rivers, Chesapeake has more miles of deepwater canals (part of the Intracoastal Waterway) than any other city in the country!
The City of Chesapeake was formed through the merger of the City of South Norfolk and Norfolk County in 1963. It’s a community of communities, with each having its own distinctive history.
Over the last decade, many national and international companies have taken advantage of the City’s ports, atmosphere, and highly qualified labor market by relocating to Chesapeake.
Chesapeake’s neighborhoods offer a variety of comfortable housing alternatives, from apartments and town homes, to single-family residences and executive homes. The City is consistently ranked by the FBI as one of the safest U.S. cities (with populations over 150,000), which lends to the safe, community atmosphere that residents enjoy.
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